A Pre-Welcome Checklist for Access That Lands Well

We often talk about the importance of making spaces accessible.
But what about making invitations accessible?

Sometimes, it’s the offer — a walk, a workshop, a group outing — that feels hardest to say yes to.
Because without the right detail, tone, or prep, even the kindest invite can feel like a gamble.

Here’s a simple, practical guide for crafting inclusive invitations — ones that build trust before the arrival.

The “Pre-Welcome” Checklist

Location Clarity

Include clear info on terrain, surfaces, parking, access points, and proximity to transport.

Bathroom Basics

Is there an accessible loo? A Changing Places facility? If not, say so — people can plan better with honesty.

Sensory Notes

Mention lighting, noise levels, crowd size, and any unexpected elements (e.g. drumming circle at noon!).

Rest Options

Benches? Shade? Warm spots indoors? Say where and how often.

Time Expectations

How long will the event/trail/walk last? Are there built-in pauses?

Route Flexibility

Can folks turn back early? Rejoin later? Is there a short-loop version?

Communication Invite

“If you have access needs we haven’t covered, drop us a note — we’d love to find a way.”

Tone of Voice

Is your language invitational, casual, and non-performative? If not, soften it: “Join us for as much or as little as feels good.”

Because the most meaningful welcome isn’t just a ramp —
It’s being seen in the way you’re invited.

Explore more with us:

• Discover Deconvolution and see what’s happening
• Visit Gwenin for a curated selection of frameworks
• Browse Spiralmore collections
• Read our Informal Blog for relaxed insights