Confidentiality Policy

1. Our Commitment to Privacy

At Access Trails UK, we are deeply committed to protecting the integrity of your work and personal information. Any documents submitted for review, editing, or feedback are treated with the utmost discretion.

2. Data Protection

• We do not share, distribute, or disclose any content submitted to us.
• All documents are stored securely and deleted upon project completion, unless otherwise requested.
• Personal data used for communication or billing is kept confidential and is never shared with external third parties.

3. Intellectual Property

• You retain full ownership of all materials submitted.
• We make no claim over your intellectual content, including research, reports, or creative output.

4. Secure Handling

• All documents are transferred through encrypted channels.
• Correspondence related to sensitive content is managed with professional confidentiality.

5. Restricted Access

• Only personnel directly involved in your project have access to your files.

6. Data Control

• You may request deletion of your documents and associated data at any time following project completion.

GDPR Privacy Policy

1. Introduction

We adhere strictly to the General Data Protection Regulation (GDPR). This policy outlines how we collect, manage, and protect your personal data.

2. Information We Collect

• Name, email address, and contact details
• Files or materials submitted for service
• Payment transaction records
• Communication logs (email, messages)

3. How We Use Your Data

Your data is used solely to:

• Provide the services you request
• Communicate regarding submissions
• Process secure payments
• Refine and improve our services

4. Legal Basis

We process data under:

• Contractual obligations
• Legitimate business interests
• Compliance with applicable legal requirements

5. Data Security

• Your data is stored securely using encrypted systems and strict access controls
• Retention period is typically up to 12 months, unless a longer duration is required for legal or operational reasons

6. Third-Party Access

Your data will only be shared when:

• Required for secure payment processing (e.g., Stripe, PayPal)
• Legally mandated by official authorities

7. Your Rights Under GDPR

You may:

• Request access to your data
• Ask for corrections or deletion
• Object to data processing
• Withdraw consent, where applicable

8. Contact Us

If you have questions or would like to exercise your rights, please reach out to our Data Protection Coordinator.

AI Usage Policy

1. Purpose

We use Artificial Intelligence (AI) to support creativity, productivity, and content generation, while maintaining our commitment to ethical communication and human oversight.

2. Scope

This policy applies to all staff, contributors, and collaborators using AI tools in any capacity connected to Access Trails UK.

3. Principles

• Consent: AI will not be used to replicate any personal voice, likeness, or identity without prior permission.
• Accountability: All AI output undergoes human review and editing before publication.
• Integrity: AI will never be used to produce misleading, harmful, or biased content.
• Respect: Human creativity remains central; AI serves as a support, not a replacement.

4. Limitations

AI technologies are limited by:

• Lack of emotional understanding or human nuance
• Potential for factual inaccuracies and bias
• Inability to reflect cultural or psychological depth

5. Policy Updates

This policy is subject to periodic review to reflect advances in AI technologies and evolving ethical standards.